Become an Exhibitor – Registration opens November 18th
Become an exhibitor today and join the world’s leading manufacturers and representatives of Fire, Emergency Medical Services, Rescue, and Public Safety Equipment at the 2025 FIRE EXPO! Benefits of participating in FIRE EXPO include visibility of your products and services by thousands of fire and EMS professionals, face-to-face networking with attendees who are qualified to purchase, cost-effective platform to meet customers and prospects across two days, opportunities to see what other manufacturers and suppliers are doing in the industry, and more! We are also excited to offer expanded special features to include training sessions and live demonstrations.
2025 Show Perks:
- Multiple booth discounts
- Designated live demonstration area – see demo schedule
- Expanded outdoor display/exhibit area Outdoor Display Terms & Conditions.pdf
- Training classes to increase attendance
- Concessions delivered for exhibitors to their location for added convenience
Our goal is for exhibitors and guests to have an amazing experience and that includes having the opportunity to see a variety of products, services, and apparatus in all areas of the show. For the 2025 show, we are using the same layout as 2024. Historical placement is being taken into consideration for our loyal, longtime exhibitors returning in 2025.
Previous year exhibitor space is identified as pending/yellow on the map located in Expo Layout tab. Registration, signed electronic contract, and payment must be received prior to February 28, 2025 to fully reserve space. Unpaid spaces will be offered to other exhibitors after the deadline.
New exhibitors may request spaces marked available/green on the map located in Expo Layout tab. Please indicate location preferences in the special requests/comments of the registration form. Consideration will be given, but not guaranteed. A contract will be emailed for electronic signature along with invoice in an accompanying email.
Following registration, all contracts will be sent for electronic signature via Adobe Sign. A separate email will be sent with the invoice and additional exhibitor information.
2025 Space Fees & Additional Requests
| Vehicle Space (15×35) | $1,650 |
| Aerial Space (15×50) | $1,900 |
| Booth Space (10×10) | $900 / 2 or more booth spaces $855 each |
| Increased Voltage Electric (208V/30AMP) | $85 |
| Outdoor Space (Length x Width) – rain or shine | $0.25 per square foot |
| Standard electric service up to 1500 watts (120V/20AMP) | One duplex electric receptacle per vendor included |
| Additional One-Day Exhibitor Passes (for exhibitor personnel only) | $15 |
| Additional One-Day Vehicle Parking Pass | $10 |
| One-Day General Admission Pass | $12 (pre-sale until 5/15 @ 5PM) |
| One-Day General Admission Pass | $15 (after 5 PM on 5/15 & at the door) |
Exhibit Space Fees Include:
- Exhibit space
- 1 Complimentary electric drop with every exhibitor 120V/20AMP/Max 1500 watts (if higher voltage is needed, you may purchase for an additional fee)
- 8’ curtained backdrop and 3’ side rails for 10×10 booth spaces
- Sign with company name at your space for 10×10 booth spaces
- Complimentary listing in the FIRE EXPO Guide
- One-Day vehicle parking passes included based on number of spaces rented: 2 One-Day vehicle parking passes per space rented
- One-Day exhibitor passes included based on number of spaces rented:
| 1st space receives 4 one-day exhibitor passes. Each additional space receives 2 additional one-day exhibitor passes up to 5 spaces. |
| 6 spaces receive 18 one-day exhibitor passes. Each additional space receives 2 additional one-day exhibitor pass. |
Exhibitor Space Furnishings
Furnishings may be provided by the exhibitor. If furnishings are needed for your exhibitor space, they can be secured through the show decorator, General Exposition Services. Access the Online Exhibitor Kit here. At the login page, enter Exhibit Code FIRE2025 and click submit. Pre-ordering is highly recommended to obtain discounted pricing by May 1, 2025.
You may also download the General Exposition Services letter containing instructions on how to access the kit here.
If you have any questions, please call General Exposition Services at 610-495-8866, mention Fire Expo 2025, and one of their Customer Service Reps will be happy to assist you.
DO NOT TAKE FURNISHINGS from neighboring booths, that is considered theft of services! Items in other booths have been paid for by those exhibitors.
Internet Needs
If you require internet to conduct business, we strongly recommend that you contact a service provider to install a wired connection. Here are the providers:
- Verizon – contact 1-800-479-1919 to request service.
- Comcast – email Key_BusinessSalesSupport@cable.comcast.com to request service. Provide contact information, dates of when service is needed, Farm Show Complex and then the order. Comcast can provide internet, voice, and television service. An active email address is needed for temporary service through Comcast.
The Farm Show Complex & Expo Center offers free wireless internet service throughout the facility. As with any Wi-Fi service, the connectivity level will vary throughout the Complex & Expo Center due to your location and other variables. While they intend to offer this free service at all times, The Complex & Expo Center cannot guarantee that it will always be available. The free internet service is not secure, and you should take precautions to ensure your computers are protected.
Venue
FIRE EXPO will be held at The Farm Show Complex & Expo Center located at 2300 N Cameron Street, Harrisburg, PA 17110. The Complex is now cashless, therefore parking and concessions are cashless.
Parking Passes
We will provide complimentary parking passes to exhibitors based on the number of spaces rented. If you would like to pre-purchase additional one-day vehicle parking passes, you may do so with your registration. Vehicle parking passes are only required on show days not on the day of set-up. All pre-purchased parking passes will be included in your registration packet, which you will receive on set-up day. Parking can be paid by credit card for on show days at the venue when you enter parking lot.
For trailers, a one-day trailer parking pass is $25 and can be purchased at the gate. The trailer pass utilizes two spaces to ensure enough room for your trailer. A separate vehicle parking pass is required for the tow vehicle. Parking passes are not required on set-up day, Thursday, May 15th. The Complex will have security on site Thursday to sell trailer parking passes for show days at the ticket booths as exhibitors come into the parking lot. There is an off-site trailer parking location on Elmerton Avenue for no charge.
Space Assignments
As explained above, all space will be assigned by the FIRE EXPO Committee. The location of assigned space may be changed by the Committee to prevent congestion, avoid confusion in organization names, solve competitive conditions, or to benefit the overall appearance of the show.
Certificate of Liability Insurance
All exhibitors will insure themselves at their own expense against property loss or damage and against liability for personal injury. Exhibitors need to provide a certificate of insurance that includes the following information:
- The description on the certificate must indicate Coverage for the Lancaster County Firemen’s Association Fire Expo event.
- The event will take place at PA Farm Show Complex and Expo Center located at 2300 N Cameron St, Harrisburg PA 17110.
- Event occupancy at the above location is May 15 through May 17, 2025 — this includes set up and the actual Fire Expo show days.
- Lancaster County Firemen’s Association 630 East Oregon Road Lititz, PA 17543 must be named as additional insured and be named as the Certificate Holder.
- COI can be emailed to expo@lcfa.com. Click to view sample COI.
Contract Terms & Exhibitor Information
Special Advertising Offer for Registered Exhibitors
Exhibitor Schedule
Apparatus & Vehicle Registration & Set-Up: Thursday, May 15 | 8am – 12pm
*Apparatus and vehicles not in position by 12pm will be admitted at the discretion of the Committee.
Booth Spaces Registration & Set-Up: Thursday, May 15 | 12pm – 5pm *Vehicles driven inside are to be unloaded and removed as soon as possible. Vehicles are not be kept inside during setup of booth spaces.
Show Hours: Friday, May 16 I 9am – 5pm
*Exhibitors may enter at 8am and must vacate exhibit halls immediately at the conclusion of the show.
Show Hours: Saturday, May 17 I 9am – 4pm
*Exhibitors may enter at 8am.
Exhibitor Tear Down: To ensure a positive experience for all, tear down should not start until 4pm on Saturday. Everything must be removed from the exhibit halls by midnight, Saturday, May 17.
Lodging
You will find all your travel and lodging needs at Visit Hershey & Harrisburg! For questions, please contact Visit Hershey & Harrisburg at:
3211 North Front Street, Suite 301-A
Harrisburg, PA 17110
877-727-8573 (toll free) | 717-231-7788 (local)
hello@hersheyharrisburg.org
Business Hours: Mon. – Thurs 8:30 AM – 4:30 PM, Friday 8:30 AM – 4 PM